Minutes of the General Assembly.
Held in Giessen, Germany at Justus Liebig University (Senaats zaal) on 6 May 2005

Members in attendance: 20

The MEETING WAS CONVENED at 18H00 with Dr.Françoise POOT presiding.

I.OPENING REMARKS – Dr. F. POOT presiding at the request of the President, greeted the members and circulated copies of the Agenda.

II. MINUTES - The minutes of the previous meeting were read.
Dr. POOT says that there was no participation of the Society in the publication of the abstracts of the previous meeting by Karger. There was no objection and the minutes were approved unanimously with this correction by the Assembly.

III.PRESIDENT’S REPORT – The president thanked the members present for their participation in the congress and passed the floor to the secretary.

IV. SECRETARY’S REPORT – During the last 2 years she worked particularly to assess the ESDaP Sister Society Meeting at the EADV. The Meeting in Florence was a great success with a hundred of participants and the next meeting in London is very promising. The program has just been send and is showed to the members.
She also continue to organize better the secretariat and she will work in the future mostly with e-mail. This year the membership renewal letter was sent only by e-mail except for the members who don’t have it or from whom the e-mail was sent back. She will make a reminder in the same way and the final reminder by post. She asked the members who have change their e-mail address to inform her. She said that the members does not have to hesitate to contact her for any question they should have. She asked then some missing members addresses or e-mails to the members.

V. TREASURER’S REPORT – The Treasurer reported that the Society currently has a balance of approximately 10.000€ (then thousand Euros) but that funds would be withdrawn from that sum to pay the two travel grants offered to young dermatologists with promising contribution to participate to the congress.
Prof. Musalek asked about the review of the account by two auditors and Drs. John de Korte says that everything is well done.

VI. MEMBERSHIP ISSUE – The membership fee for the two coming years is unanimously decided to stay 75 €.

VII. EXECUTIVE COMMITEE
ELECTION OF OFFICERS and MEMBERS OF THE EXECUTIVE COMMITTEE

a) Dr. Wolfgang Harth was asked by the secretary to proceed: before to be dismissed the former executive committee proposed the candidacies. The old executive committee was dismissed unanimously.


b) The candidates for a new executive committee were elected:

- Prof. M. Musalek as president: majority (2 non voting).
- Dr Sylvie Consoli as president-elect: unanimity
- Dr. Françoise Poot as secretary general: unanimity
- Prof. Klaus-Michaël TAUBE as treasurer: majority (1 non voting)
- Dr. Lucia Tomas: unanimity
- Dr. C.K.Bridgett: unanimity
- Dr. John Cotterill: unanimity
- Dr. John de Korte: majority (1 non voting)
- Prof. Uwe Gieler: majority (1 non voting)
- Dr. Dennis Linder: majority (1 non voting)
- Prof. Jacek Szepietowski: unanimity

c) Dr. Poot made a notion that Prof. Panconesi was nominated Honorary President.
Prof. Uwe Gieler seconded the motion and the Assembly approved unanimously.

VIII. JOURNAL - Prof. Gieler explained the problem of Karger regarding the costs : the number of subscriptions were not enough to cover the costs of the Journal Dermatology+Psychosomatics. At the end of the year 2004 Karger publisher decided in a very short time to stop the publication. A crisis committee (Prof Gieler, Dr Poot, Dr Zchocke) have managed the thinks on the best possible way for the Society. The proposal is to work with the JEADV. Contacts have been made by Prof Gieler and Dr Poot with Prof Ring (EADV president) and Prof Ortonne (JEADV Editor in chief). The positive point is to have an impact factor for the members’s publications but it is not the journal of the Society. So it is also possible to make a new journal but it will take 5 years and a lot of efforts again to have an impact factor. The 3rd possibility is to make an ESDaP Year Book with reviews, case reports, abstracts, book review. After discussion it was decided to go on with JEADV together with a Year Book. Dr Linder suggested that our members should have a password for the electronic access of JEADV. Prof Panconesi offered the help of his wife Diana for translation or English correction. It was not clear if the papers should be sent first to the committee or with a copy to it. Dr Poot will ask Prof Ortonne what is possible without too much work for Prof Gieler (electronic submission and review at least). Nobody else was ready to take this task over.

IX. FUTURE CONGRESSES
a) Wroclaw 2007: Prof Szepietowsky showed a powerpoint presentation about Wroclaw. It is a beautiful city with some old buildings together with a modern buiseness center. The dates proposed for the congress is 14-17 June 2007. This is not too short after the EADV spring symposium in Vienna (early May) and before the World Congress in Buenos Aires in October.
b) Venice 2009: Prof Bassi and Dr Linder accepted to organize the next congress in Venice. Dr Linder said that it is possible to have cheap flight connections and that the congress venue can be reached by car.

X. WEBSITE – Prof Gieler invited all the members to send their link to be placed on the website and to make from it an useful tool for every interested person.

XI. ANY OTHER BUSSINESS – Prof Klaus-Michael Taube congratulated and thanked Prof Emiliano Panconesi and his marvellous wife Diana for all the work they make to found and develop the Society. He congratulated also the new President and President-elect and welcomed the new executive committee members.

THE MEETING WAS ADJOURNED AT 19:30


 

Members in attendance: 23.

The MEETING WAS CONVENED at 18:40 with Dr. John de Korte presiding.

I. OPENING REMARKS - Dr. de Korte, presiding at the request of the President, greeted the ESDaP members and circulated copies of the Agenda. He stated that the meeting would be as brief as possible to allow the members time to return to their hotels and prepare for the Congress dinner at the Museum of Musical Instruments. There were no objections and the meeting proceeded.

II. MINUTES - The minutes of the previous meeting were read and approved unanimously by the Assembly.

III. PRESIDENT’S REPORT - The President thanked the members present for their participation in the Congress and passed the floor to the Secretary.

IV. SECRETARY’S REPORT - The Secretary greeted the members, and as President of the Congress thanked all those present for their participation and contributions to the Congress program.

V. TREASURER’S REPORT - The Treasurer reported that the Society currently has a balance of approximately €10,000 (ten thousand Euro), but that funds would be withdrawn from that sum to pay the publisher Karger for the Abstract Book for the current Congress.

VI. WEBSITE - Prof Gieler reported that the Website was currently being developed and would be operational as soon as possible. Changes were necessary because the current site was not easy to access. The new site was being programmed to include a copy of the membership list. The congress site would remain active with basic ESDaP information until the new ESDaP website was effective.

VII. JOURNAL - Prof. Gieler reminded the Assembly that the continuation of the Journal was dependent on the number of ESDaP members, as the membership comprised the bulk of the subscribers (the subscription fee being included in the ESDaP membership fee). The President thanked Prof. Gieler for his continued work for the Journal and the Assembly applauded Prof. Gieler as a sign of appreciation for his dedication.

VIII. EXECUTIVE COMMITTEE -

a) ELECTION OF A NEW MEMBER - The Secretary reported that Prof. Grimalt had resigned from the Executive Committee, to the dismay of his fellow EC members. Dr. Poot proceded to nominate Dr. Lucia Thomas Aragones, a psychologist from Saragoza, Spain to be a member of the Executive Committee. Prof. Panconesi seconded the nomination, and the Assembly voted unanimously in favor. Dr. Lucia Thomas Aragones said she was honored to accept the appointment.

b) ELECTION OF OFFICERS and MEMBERS OF THE EXECUTIVE COMMITTEE - Prof. Gieler made a motion that Prof. Emiliano Panconesi continue as President for another term, that Prof. Michael Musalek continue as President-elect, Dr. Françoise Poot as Secretary and Dr. John de Korte as Treasurer. Dr. Consoli seconded the motion and the Assembly voted uananimously in favor of each of these appointments. Prof. Grimalt made a motion that the Assembly reconfirm the appointment to the Executive Committee of Dr. Christopher Bridgett, Dr. Sylvie Consoli, Dr. Uwe Gieler, and Dr. Klaus Taube (in addition to the newly elected Dr. Lucia Thomas Aragones). The motion was seconded by Dr. de Korte and the Assembly approved by unanimous vote the appointment of each of the above members.

IX. SITE OF NEXT CONGRESS - There was discussion about the site of the next ESDaP congress. The Secretary reported that it was currently impossible to organize the next meeting in England, as had been suggested, but that there were various other proposals including:


Giessen, Germany - subject to further investigation by Prof. Gieler and his colleagues in Giessen;
Vroclaw, Poland – a possible site proposed very recently to Dr. Poot;
Macedonia – a proposal submitted to the Executive Committee a few months ago and under investigation.

The colleague from Macedonia who had been in contact with the Executive Committee was unable to attend this Congress, but was in the process of supplying all necessary information to the EC.
Prof. Szepietowski spoke to the Assembly and gave some information about the city of Vroclaw and a brief history of dermatology in that city. He stated that there was a very good relationship between the departments of dermatology and psychiatry at his University, an important factor for the success of an ESDaP Congress. He also reported that Vroclaw had accommodated 1500 participants at the Polish National Dermatology Meeting last year and that next year the city would be welcoming a meeting of the European Confederation of Medical Mycology. He proposed his city as particularly appropriate for meetings of up to 500-600 persons, and confirmed that some of the advantages are the good geographic location with easy access (international airport with direct flights to Frankfurt, Munich, Copenhagen, etc.) and the reasonable prices offered by hotels and restaurants.
The Secretary, Dr. Poot, informed the Assembly that the Executive Committee would consider all the proposals in depth and inform the Members as soon as possible of the final decision.

X. NEW BUSINESS - Dr. de Korte, the presiding officer, asked if there were any questions from the floor or any items of new business to be discussed. There were no questions or proposals from the Assembly.

The MEETING WAS ADJOURNED at 19:05.

The meeting of the General Assembly was convened after the Scientific Congress. 

01/2 

1.      There were no recorded apologies for absence. 

01/2 

1.      Minutes of the General Assembly Paris 25 June 1999.

The Secretary reported that the Minutes were available for members to examine.

01/2 

2.      Report of the President.

The President welcomed members to the General Assembly.  He was pleased to see that there were not only members from Europe but also guests from South America and Japan.  He thanked Professor F Grimalt and Professor R Grimalt for all their work in organising such a successful conference.  He also had special praise for the Congress Secretariat in particular, Mrs Elena Lagalante.

01/2  

3. Report of the Secretary
   
   The Secretary in turn thanked all the members of the local Scientific Committee and also those of the Executive Committee of ESDaP for all their hard work in helping to develop such a successful conference.  He reported that since the last meeting in Paris, ESDaP had participated in workshops, firstly the EADV in Amsterdam in 1999 and the EADV in Geneva in the 2000.  Future meetings which were planned would be in Munich at the 10^th EADV in October.  This would be run by Professor Taube.  The programme would be made available in the programme of the EADV.  Further details could be obtained from Professor Taube, email k-m.taube@medizin.uni-halle.de.  In addition in the World Congress of Dermatology in Paris in July 2002, Professor Gieler, Professor Consoli and Dr Poot would give significant contributions in the section on psychodermatology.  It was provisionally agreed that the next ESDaP conference would be in London in 2003. 

01/2 

4. Report of the Treasurer
   
   The Treasurer reported that ESDaP was solvent and that new members continued to be recruited.  The membership fee would stay the same at 75 Euros per year but this did also include as before the free subscription to the Journal of Dermatology and Psychosomatics.  He also stated that in order to coordinate the subscription with the publishers of the journal Kargur, it would be necessary to adjust the time of the subscription which might mean bringing it forward from it’s previous anniversary for this year.  This was agreed.  The matter of the associate membership was also clarified and whilst all other benefits would be available, associate membership would not be associated with a voting mandate. 

01/2

5. Election of ESDaP Executive Committee
   
   The following members of the Executive Committee were elected.
   President: Professor Panconesi.  This was agreed.
   Vice-President: Professor Michael Musalek.  This was agreed.
   Secretary:  Dr Leslie Millard.  This was agreed.
   Treasurer:  Dr John de Korte.  This was agreed. 

01/2 

6. Journal of Dermatology and Psychosomatics.
   
   The editor Professor Uwe Gieler was able to report that the subscription numbers were expanding and was now 328.  For a new journal this was very encouraging and he repeated his call for papers, articles and book reviews to be sent.  He emphasised the journal also served a function to advertise meetings and conferences about psychiatry and dermatology and encouraged members to inform him of any future developments. 

01/2 

7. Any Other Business
   
   The Secretary presented the applications from new delegates who wished to become members.  These were agreed. 

01/2 

8. The next general assembly would be at the ESDaP 10^th International Congress in 2003.